All Career Tools & Templates You Need in One Place
Become ready for business by gaining access to essential templates and tools used, and expected, by leading artists and galleries today.
Value pack (recommended)
CAI Bundle
All Career Tools & Templates
Your benefit:
Save 75%
Benefits & features:
→ Elevate your credibility instantly
→ Following the art world standards
→ Comprehensive support
File types:
Excel, Word, PDF, PNG & Canva
This bundle includes:
1. Artist resume template
2. Artist biography tool
3. PDF catalog template
4. Consignment agreement
5. Representation agreement
6. Inventory overview template
7. Price calculator
8. Certificate of authenticity template
9. Invoice template
10. Central contact list
11. Artist statement tool
12. Business card templates
13. Gallery wall mock-up templates
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Individual items
Artist Resume
CV Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This digital template helps you create a professional, industry-accepted artist résumé that instantly elevates your credibility and makes a stronger first impression. Designed according to the standard format used throughout the art world, it gives you a clear, polished, and professional document that presents your practice with greater authority.
→ Make a stronger first impression with galleries, collectors, and juries
→ Essential document for submissions, applications, and your artist website
→ Follows the industry-standard format used by established artists
→ Clean, formal, and highly professional design
→ Includes practical tips and clear instructions to complete it with ease
Artist Biography
Generation Tool
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This tool helps you write a professional, industry-standard artist bio with ChatGPT, following the structure, format, and tone commonly used by leading galleries, institutions, and critics.
→ The first document critics, curators & authors consult
→ Must-have text for your artist’s website
→ A powerful, concise summary of your artistic practice & career
→ Archetypical & industry-approved structure
→ Save money by using ChatGPT with predesigned prompts instead of hiring an art critic
PDF Catalog
Commercial Portfolio Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template helps you create a professional, industry-accepted PDF catalog—also known as a catalog of available works or commercial portfolio—that strengthens your presentation and supports your sales. It is one of the most important documents in a professional art practice, used to share available works with collectors and galleries and to present your work clearly when applying for art prizes, grants, and residencies.
→ Often the first document requested by potential buyers, galleries, and dealers
→ Essential for direct sales, collector outreach, and gallery collaborations
→ Follows the industry-standard structure used across the art world
→ Clear, formal, and professional design aligned with art-world expectations
→ Includes additional tips and instructions for easy customization
Consignment Agreement
Artist-Gallery Contract
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template gives you a strong, professional foundation for working with an art gallery on a consignment basis. It covers the most important terms and industry-standard agreements between artist and gallery, helping you protect your work, clarify expectations from the outset, and reduce the risk of disputes throughout the collaboration.
→ Covers the key best practices and standard terms
→ Essential document for gallery collaborations
→ Helps prevent conflicts and strengthens the collaboration from the start
→ Clear, formal, and professional design aligned with art-world standards
→ Includes practical guidance and tailored options based on your level as an artist
Representation Agreement
Artist-Gallery Contract
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template provides a solid foundation for a long-term collaboration with an art gallery, clearly defining how your work will be represented, sold, exhibited, and promoted. It brings together the key terms and industry-standard agreements commonly used in professional artist–gallery relationships, helping you establish clarity from the start and avoid unnecessary issues later on. With flexible options based on your position and level as an artist, this agreement helps you negotiate from a stronger position and creates a more secure, professional framework for the collaboration.
→ Covers the key best practices and standard terms
→ Essential contract for long-term gallery representation
→ Helps prevent conflicts and strengthens the relationship from the start
→ Clear, formal, and professional design aligned with art-world standards
→ Includes practical guidance and tailored options based on your level as an artist
Inventory Overview
Art Management Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template helps you create the central document to manage your art and inventory: a clear oeuvre overview and tracking system that supports the long-term management, documentation, and protection of your work. As a result, this document is the foundation for managing your practice professionally, keeping your body of work traceable over time, and laying the groundwork for a future catalogue raisonné. It also includes extensive guidance on the industry-standard structure, required information, and best practices for maintaining your inventory correctly.
→ Complete overview of your works
→ Essential document for managing, tracking, and organizing your oeuvre
→ Forms the foundation for a future catalogue raisonné publication
→ Must-have document for studio visits and professional presentations
→ Serves as the basis for sales catalogs, consignment agreements, and other key documents
Price Calculator
Pricing Spreadsheet
File type:
Template → xlsx. for Microsoft Excel & Google Sheets
File guide → PDF file
This tool was designed to make the process of pricing art simple, practical, and aligned with real market standards. Created as an easy-to-use Excel spreadsheet, this tool allows you to calculate an accurate estimated value for paintings, works on paper, fine art photography prints, art prints, and sculptures. By doing so, you can determine your prices with confidence and clarity.
→ Calculate artwork prices in line with market standards
→ Suitable for paintings, works on paper, fine art photography prints, art prints, and sculptures
→ Avoid underpricing or overpricing your work
→ Update prices in bulk by changing one key index value
→ Includes essential guidance on the factors that influence the value of each medium
Certificate of Authenticity
COA Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template helps you create professional, industry-accepted Certificates of Authenticity with ease. The COA is an essential document that confirms an artwork is an authentic work by the artist and an official part of the artist’s oeuvre, while also recording the key details collectors, galleries, and institutions expect, such as title, year, medium, dimensions, and other relevant metadata. It includes both a compact version and a full A4 version, giving you the flexibility to choose the format that best suits your needs.
→ Create professional COAs quickly and efficiently
→ Includes both a compact version and a full A4 version
→ Avoid expensive COA templates and recurring subscription costs
→ Ensures all essential information is included
→ Includes clear instructions for completing the metadata correctly
Invoice Template
Terms of Sale
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template helps you handle the financial side of your art practice with greater clarity, confidence, and professionalism. The CAI Invoice Template is designed to make that process simple and professional. It provides a clean, industry-appropriate invoice format and includes a Terms of Sale addendum, helping you clearly communicate important conditions, reduce misunderstandings, and protect the transaction from the outset.
→ Create professional invoices that strengthen trust and credibility
→ Essential document for direct sales and professional transactions
→ Helps prevent confusion and reinforces clear terms from the start
→ Includes a Terms of Sale addendum for added clarity and protection
→ Clear, formal, and professional design aligned with art-world standards
Central Contact List
Network & PR Management
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
Artist careers thrive on connections. From collectors to galleries, dealers to critics, and peers to press, each contact holds potential for various opportunities. However, without a systematic approach to managing these connections, valuable interactions can slip through the cracks. That’s where your central contact list—an utmost important document for all artists—comes into play. By consolidating all your contacts into a single document, you set the stage for enhanced communication, marketing, and networking strategies in a professional, efficient, and effective manner.
→ Cost-efficient & professional solution for contact management
→ Professionalize & streamline your email marketing strategy
→ Streamline your networking strategy
→ Track all your clients, potential clients, partners & more
→ Includes important additional instructions for advanced career strategies
Artist Statement
Generation Tool
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
An artist statement is a personal text describing your artistic practice, technique, creative process, subject matter, and some specific works or series of works, enabling the artist to put their art into words and share them convincingly and consistently.
→ Streamline the process of writing your artist statement
→ Professional & fluent writing in English with predesigned ChatGPT prompts
→ A professional structure tackling all the most important aspects
→ Feel more confident & prepared in the art world to defend your work
→ Includes important additional instructions & examples
Business Cards
Canva Templates
File type:
Template → Canva (online)
File guide → PDF file
Aesthetics and appearances matter in the art world. As a result, your business cards must align with the high-end visual identity of the art world. Instead of hiring a graphic designer, which can be costly, the CAI Design Studio has prepared a series of ten templates to use and print with a free Canva account. By doing so, artists can save time and money while ensuring they have the best business cards for success in the art world. Please note that you must order business cards in Canva to receive the printed version of your business cards. CAI only provides the digital templates.
→ 10 high-end designs for artists
→ Fully customizable using Canva
→ Complete A-Z video guide to customize the designs
→ User-friendly platform
→ Free shipping & affordable printing options
Art Mock-Ups
Gallery Wall Templates
File type:
Templates → PNG
File guide → PDF file
Recommended software → Photoscape X
Appearances matter in the art world. As a result, having professional images and exhibition views is essential for creating a convincing portfolio for gallery directors, collectors, curators, and submissions and applications. For many artists, opportunities to exhibit their art in a high-end artistic context are rare. However, most apps designed to create mock-ups for artists do not align with the professional expectations of the contemporary art world and come with hefty subscription fees. As a result, CAI addresses this issue by offering a selection of gallery wall templates to create mock-ups of your art in a high-end exhibition context, using the free editing software Photoscape X.
→ 10 templates of a gallery wall with a viewer
→ 5 templates of a gallery wall with the floor
→ 2 templates of a white gallery wall
→ Completely free editing software
→ A complete video guide tutorial
