Yes. CAI’s tools and templates are designed to support artists at different stages of their careers, from emerging practitioners preparing their first professional materials to mid-career artists looking for well-designed, plug-and-play templates to organize and streamline their artistic practice. Several tools also include specific guidance depending on your career stage, professional profile, or career path. For instance, the price calculator takes your resume and level of experience into account, while the consignment and representation agreements include suggested terms depending on how established you are. As a result, the tools are not one-size-fits-all documents, but practical resources that can grow with your career.
Value pack (recommended)
CAI Bundle
All Career Tools & Templates
Your benefit:
Save 70%
Benefits & features:
→ Elevate your credibility instantly
→ Following the art world standards
→ Comprehensive support
File types:
Excel, Word, PDF, PNG & Canva
This bundle includes:
1. Artist resume template
2. Artist biography tool
3. PDF catalog template
4. Consignment agreement
5. Representation agreement
6. Inventory overview template
7. Price calculator
8. Certificate of authenticity template
9. Invoice template
10. Central contact list
11. Artist statement tool
12. Business card templates
13. Gallery wall mock-up templates
14. Press release template
15. Checklist template
What other artists say about our tools & templates
4.8/5 on Trustpilot — 95% five-star reviews
"CAI is such a professional doorway into the international art world, yet they are so friendly and welcoming. The instruction and how to tools are created in association with industry standards. This is an indispensable source for any artist."
"Invaluable advice. Thankyou so much for the BIO template with clear instructions on how to make it sound really professional, so helpful."
"Great content, very helpful! A real timesaver! Keep up the great work! Very happy to have discovered you!"
"The information I learned here was so valuable! It was presented in a concise and clear way. The templates which I purchased were incredibly reasonable and professional. So great to have found this site. Thank you!
I look forward to more content in the future. Julie."
"I LOVE what you are doing! I downloaded the CV and Artist Bio Templates and in one evening I had an EXCELLENT bio and professional looking CV. I think you guys are doing some amazing work, so helpful, genuine, informative, and inspiring (...)"
"Straightforward and affordable templates. The investment is worth it. I was able to edit them as soon as the documents were downloaded. Thank you."
"The Artists Bio Template is very inexpensive and provides clear and concise instructions towards creating an impressive artists biography. Very grateful to CAI for offering this, and for their informative videos."
"I have used affordable templates that save me time, thank you!"
"Thank you so much for providing such useful services at such a low price!"
"I appreciate everything about this company. I was pleased to see these documents available online. They didn't upload right away so, after a day or so, I wrote and asked what to expect. I was contacted right away by a very kind gentleman who explained that there might have been a technical glitch -- he attach the documents right away. I couldn't be more pleased."
Frequently Asked Questions
Are the tools and templates suitable for artists at all career stages?
How quickly will I receive access to my tools and templates after purchase?
You will receive access immediately after completing your purchase. Once your order has been completed, you will be redirected to a download page where you can access the file guides, tools, and templates directly. You will also receive an order confirmation by email, which includes the download links to your purchased files.
Do the tools and templates expire?
No. The tools and templates never expire. Once you have purchased them, you can use them and re-download them for life. At CAI, we do not believe in exploitative subscription models for this type of product. Your purchase is a one-time payment that gives you permanent access.
I lost my tools, templates, or order confirmation. Where can I access them again?
You can always access your purchased tools and templates through your CAI account. Simply log in using the account icon at the top right of the website. Once logged in, go to the Downloads section of your account dashboard, where you can re-download all your purchased tools and templates at any time.
Can I receive an invoice?
Yes. You will have the opportunity to download your invoice directly after completing your purchase. You can also access invoices for past purchases through your account dashboard. After logging in, go to the Orders section. In the Actions column, click View to see the full order details or Invoice to download your invoice.
What payment methods do you accept?
We accept a range of trusted and secure payment methods, including PayPal, Credit card (Visa, Mastercard, American Express, Discover), Bancontact through PayPal, and Apple Pay. Therefore, all payments are processed through secure payment gateways. If you encounter any difficulties completing payment, or one of the listed payment methods does not work for you, please write us by mail.
If I am unsatisfied with my purchase, can I request a refund?
Due to the nature of digital products and downloadable resources, purchases are generally non-refundable once access has been granted. However, if you experience any issues accessing your purchase or if your purchase is not what you expected, please contact us, and we will resolve the matter promptly.
Individual items
1. Artist Resume
CV Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This digital template helps you create a professional, industry-accepted artist résumé that instantly elevates your credibility and makes a stronger first impression. Designed according to the standard format used throughout the art world, it gives you a clear, polished, and professional document that presents your practice with greater authority.
→ Make a stronger first impression with galleries, collectors, and juries
→ Essential document for submissions, applications, and your artist website
→ Follows the industry-standard format used by established artists
→ Clean, formal, and highly professional design
→ Includes practical tips and clear instructions to complete it with ease
2. Artist Biography
Generation Tool
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This tool helps you write a professional, industry-standard artist bio with ChatGPT, following the structure, format, and tone commonly used by leading galleries, institutions, and critics.
→ The first document critics, curators & authors consult
→ Must-have text for your artist’s website
→ A powerful, concise summary of your artistic practice & career
→ Archetypical & industry-approved structure
→ Save money by using ChatGPT with predesigned prompts instead of hiring an art critic
3. PDF Catalog
Commercial Portfolio Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template helps you create a professional, industry-accepted PDF catalog—also known as a catalog of available works or commercial portfolio—that strengthens your presentation and supports your sales. It is one of the most important documents in a professional art practice, used to share available works with collectors and galleries and to present your work clearly when applying for art prizes, grants, and residencies.
→ Often the first document requested by potential buyers, galleries, and dealers
→ Essential for direct sales, collector outreach, and gallery collaborations
→ Follows the industry-standard structure used across the art world
→ Clear, formal, and professional design aligned with art-world expectations
→ Includes additional tips and instructions for easy customization
4. Consignment Agreement
Artist-Gallery Contract
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template gives you a strong, professional foundation for working with an art gallery on a consignment basis. It covers the most important terms and industry-standard agreements between artist and gallery, helping you protect your work, clarify expectations from the outset, and reduce the risk of disputes throughout the collaboration.
→ Covers the key best practices and standard terms
→ Essential document for gallery collaborations
→ Helps prevent conflicts and strengthens the collaboration from the start
→ Clear, formal, and professional design aligned with art-world standards
→ Includes practical guidance and tailored options based on your level as an artist
5. Representation Agreement
Artist-Gallery Contract
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template provides a solid foundation for a long-term collaboration with an art gallery, clearly defining how your work will be represented, sold, exhibited, and promoted. It brings together the key terms and industry-standard agreements commonly used in professional artist–gallery relationships, helping you establish clarity from the start and avoid unnecessary issues later on. With flexible options based on your position and level as an artist, this agreement helps you negotiate from a stronger position and creates a more secure, professional framework for the collaboration.
→ Covers the key best practices and standard terms
→ Essential contract for long-term gallery representation
→ Helps prevent conflicts and strengthens the relationship from the start
→ Clear, formal, and professional design aligned with art-world standards
→ Includes practical guidance and tailored options based on your level as an artist
6. Inventory Overview
Art Management Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template helps you create the central document to manage your art and inventory: a clear oeuvre overview and tracking system that supports the long-term management, documentation, and protection of your work. As a result, this document is the foundation for managing your practice professionally, keeping your body of work traceable over time, and laying the groundwork for a future catalogue raisonné. It also includes extensive guidance on the industry-standard structure, required information, and best practices for maintaining your inventory correctly.
→ Complete overview of your works
→ Essential document for managing, tracking, and organizing your oeuvre
→ Forms the foundation for a future catalogue raisonné publication
→ Must-have document for studio visits and professional presentations
→ Serves as the basis for sales catalogs, consignment agreements, and other key documents
7. Price Calculator
Pricing Spreadsheet
File type:
Template → xlsx. for Microsoft Excel & Google Sheets
File guide → PDF file
This tool was designed to make the process of pricing art simple, practical, and aligned with real market standards. Created as an easy-to-use Excel spreadsheet, this tool allows you to calculate an accurate estimated value for paintings, works on paper, fine art photography prints, art prints, and sculptures. By doing so, you can determine your prices with confidence and clarity.
→ Calculate artwork prices in line with market standards
→ Suitable for paintings, works on paper, fine art photography prints, art prints, and sculptures
→ Avoid underpricing or overpricing your work
→ Update prices in bulk by changing one key index value
→ Includes essential guidance on the factors that influence the value of each medium
8. Certificate of Authenticity
COA Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template helps you create professional, industry-accepted Certificates of Authenticity with ease. The COA is an essential document that confirms an artwork is an authentic work by the artist and an official part of the artist’s oeuvre, while also recording the key details collectors, galleries, and institutions expect, such as title, year, medium, dimensions, and other relevant metadata. It includes both a compact version and a full A4 version, giving you the flexibility to choose the format that best suits your needs.
→ Create professional COAs quickly and efficiently
→ Includes both a compact version and a full A4 version
→ Avoid expensive COA templates and recurring subscription costs
→ Ensures all essential information is included
→ Includes clear instructions for completing the metadata correctly
9. Invoice Template
Terms of Sale
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
This template helps you handle the financial side of your art practice with greater clarity, confidence, and professionalism. The CAI Invoice Template is designed to make that process simple and professional. It provides a clean, industry-appropriate invoice format and includes a Terms of Sale addendum, helping you clearly communicate important conditions, reduce misunderstandings, and protect the transaction from the outset.
→ Create professional invoices that strengthen trust and credibility
→ Essential document for direct sales and professional transactions
→ Helps prevent confusion and reinforces clear terms from the start
→ Includes a Terms of Sale addendum for added clarity and protection
→ Clear, formal, and professional design aligned with art-world standards
10. Central Contact List
Network & PR Management
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
Artist careers thrive on connections. From collectors to galleries, dealers to critics, and peers to press, each contact holds potential for various opportunities. However, without a systematic approach to managing these connections, valuable interactions can slip through the cracks. That’s where your central contact list—an utmost important document for all artists—comes into play. By consolidating all your contacts into a single document, you set the stage for enhanced communication, marketing, and networking strategies in a professional, efficient, and effective manner.
→ Cost-efficient & professional solution for contact management
→ Professionalize & streamline your email marketing strategy
→ Streamline your networking strategy
→ Track all your clients, potential clients, partners & more
→ Includes important additional instructions for advanced career strategies
11. Artist Statement
Generation Tool
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
An artist statement is a personal text describing your artistic practice, technique, creative process, subject matter, and some specific works or series of works, enabling the artist to put their art into words and share them convincingly and consistently.
→ Streamline the process of writing your artist statement
→ Professional & fluent writing in English with predesigned ChatGPT prompts
→ A professional structure tackling all the most important aspects
→ Feel more confident & prepared in the art world to defend your work
→ Includes important additional instructions & examples
12. Business Cards
Canva Templates
File type:
Template → Canva (online)
File guide → PDF file
Aesthetics and appearances matter in the art world. As a result, your business cards must align with the high-end visual identity of the art world. Instead of hiring a graphic designer, which can be costly, the CAI Design Studio has prepared a series of ten templates to use and print with a free Canva account. By doing so, artists can save time and money while ensuring they have the best business cards for success in the art world. Please note that you must order business cards in Canva to receive the printed version of your business cards. CAI only provides the digital templates.
→ 10 high-end designs for artists
→ Fully customizable using Canva
→ Complete A-Z video guide to customize the designs
→ User-friendly platform
→ Free shipping & affordable printing options
13. Art Mock-Ups
Gallery Wall Templates
File type:
Templates → PNG
File guide → PDF file
Recommended software → Photoscape X
Appearances matter in the art world. As a result, having professional images and exhibition views is essential for creating a convincing portfolio for gallery directors, collectors, curators, and submissions and applications. For many artists, opportunities to exhibit their art in a high-end artistic context are rare. However, most apps designed to create mock-ups for artists do not align with the professional expectations of the contemporary art world and come with hefty subscription fees. As a result, CAI addresses this issue by offering a selection of gallery wall templates to create mock-ups of your art in a high-end exhibition context, using the free editing software Photoscape X.
→ 10 templates of a gallery wall with a viewer
→ 5 templates of a gallery wall with the floor
→ 2 templates of a white gallery wall
→ Completely free editing software
→ A complete video guide tutorial
14. Press Release
Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
A professional press release is the first document journalists, collectors, and curators encounter when your exhibition lands in their inbox. Yet most artists and galleries either skip the press release entirely, or produce one that falls short of industry expectations. CAI addresses this by offering two ready-to-use press release templates — one for solo exhibitions, one for group exhibitions — formatted to the standard used by professional galleries worldwide.
→ Press release template for solo exhibitions
→ Press release template for group exhibitions
→ In-space version instructions (wall text / handout)
→ ChatGPT prompt to professionalize your exhibition text
→ Industry-approved design & structure
15. Checklist
Template
File type:
Template → docx. for Microsoft Word & Google Docs
File guide → PDF file
The checklist is the document a visitor takes home after an exhibition, and the one a collector reads most attentively — it lists every work on display with its title, year, medium, dimensions, and price. Yet most artists improvise it two days before the opening, or omit it altogether, leaving interested visitors with no way to ask what a work costs. CAI addresses this by offering two ready-to-use checklist templates — one for solo exhibitions, one for group exhibitions — formatted to the standard used by professional galleries worldwide.
→ Checklist template for solo exhibitions
→ Checklist template for group exhibitions
→ Recto verso format to fit a single sheet of paper
→ Metadata, pricing & credit line conventions
→ Industry-approved design & structure
